![]() ![]() I had a case in which there were many documents being produced by both sides. And you have flexibility of where you work. It is an inexpensive alternative to buying servers and having to hire IT people to work on your computer. The cloud is being used by attorneys to back up their computer systems on a daily and weekly basis. In 2013, the Supreme Court of Texas ordered that every jurisdiction in the state of Texas will have to accept efiling by July 1, 2016, with deadlines for some counties rolling out earlier. Cloud storage, networking, efiling, and the paperless office are becoming more prevalent in the practice of law. The cloud is becoming more and more a part of the legal practice. Make sure you are comfortable with their policies for handling your confidential client information and that the service provider is not obtaining any right to use the data. Review the service level agreement (SLA) with the provider. ![]() Also look at the ease of transition to getting your data to this cloud provider and from this cloud provider. It is important to have a stable provider that will not go bankrupt and has good uptime for their services. In choosing a provider for your cloud services, be sure to look at the provider’s reputation. I emphasize Dropbox because it is the service I use, but there are multiple options available. If the courts and attorneys who lived in New Orleans at the time of Katrina had had access to a service like Dropbox, they could have worked remotely on their files wherever they fled to and nothing would have been lost. You never know what kind of human or natural disaster can destroy your paper and electronic files. Because she had all her files on Dropbox, she was able to have her office up and running within hours after purchasing new computers. There is a true story of an attorney in Alabama whose computer and hard drives were stolen from her office. If any of you have had a hard drive fail, you know how valuable this service can be. ![]() This is inexpensive insurance to safeguard your files and make them accessible wherever you are. I have been using Dropbox for all of my files, and I have only used 32 GB to date. In 2013, it was free for the first 2 GB of storage, and $100 per year for 100 GB. If you have Dropbox installed on your other computers and mobile devices, it makes the changes on those devices as well. Instead of buying an expensive server and having to install LAN, 1 you can simply share files through a service called “Dropbox.” Dropbox is a program that stores your files off-site and immediately uploads when you save it to the file. The cloud is significant to attorneys because it provides inexpensive storage, networking, and collaborative capabilities as well as an off-site backup for your files. In other words, instead of being stored on a local computer or server, data is stored on a remote server. Cloud computing is a term used to describe off-site storage or software as a service that utilizes Internet connectivity to access its benefits. ![]()
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